Consent and legal notes
What to think about before a bot records your meetings. General information, not legal advice.
Minutd is a tool. You decide when and where it records, and you are responsible for following the laws and policies that apply. This page is general information, not legal advice.
What Minutd does about it
- The bot always joins under a visible name. It never hides.
- You can set a message that the bot posts in the meeting chat when it joins. The default mentions Minutd.
- The meeting status and the participant list show that a bot is present.
- Everything is stored on your own server, and you control how long audio is kept.
What you should do
- Tell people before you record. Mention it in the invite or at the start. In many places this is a legal requirement, not a courtesy.
- Know the rule where you and the participants are. Some jurisdictions need the consent of one party, some of all parties, and rules differ across borders. Calls with participants in several countries can fall under the strictest one.
- Check data protection law. A recording and transcript are personal data. In the EU and UK that means a lawful basis, a retention limit and a way to honour access and deletion requests. Set a retention period in Settings, Storage.
- Check your workplace policy. Employers, clients and some industries restrict recording regardless of the law.
- Choose providers on purpose. A hosted transcription or summary provider receives the audio or text. Use local transcription for sensitive meetings.
- Respect a no. If someone objects, remove the bot and delete the recording.
Ending a recording
Remove the bot from the meeting like any participant. Minutd stops and keeps what it recorded until then. Delete a meeting from its detail page to remove the audio, transcript and summary.